Privacy Policy

NIvoiceless is a movement led by a small coordinating team of private individuals living in NI.  It is not a legal entity.  This policy details how we use the personal data we collect from you when you use our services, including our website.

 

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address) or in conjunction with any other information. The processing of personal data is governed by the Data Protection Bill/Act 2017 the General Data Protection Regulation 2016/679 (the “GDPR”) and other legislation relating to personal data and rights such as the Human Rights Act 1998.

 

How do we process your personal data?

We will comply with our legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data or store data for longer than is necessary; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

We use your personal data for some or all of the following purposes: -

 

  • To inform you of updates or changes in legislation pertaining to abortion provision in NI and further afield;

  • To inform and update you regarding events, campaigns or services from NIvoicelss and other pro-life organisations active in NI;

  • To seek your views or comments;

  • To notify you of changes to our services, events and role holders

  • To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals or other activities;

  • We may process sensitive personal data, if appropriate, to comply with legal requirements.


 

What data do we process?
  • Names, titles, and aliases.

  • Contact details such as telephone numbers, addresses, and email addresses.

  • Where they are relevant to our aims, or where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, church affiliation, academic/professional qualifications, employment details, hobbies, family composition, and dependants.


 

What is the legal basis for processing your personal data?

Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party or partner. We will always take into account your interests, rights and freedoms. Some of our processing is necessary for compliance with a legal obligation. 

Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

 

Sharing your personal data

Your personal data will be treated as strictly confidential. It will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. 

 

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.

 

Your rights and your personal data

You have the following rights with respect to your personal data: -

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

  1. The right to access information we hold on you - at any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month.

  2. The right to correct and update the information we hold on you - if the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

  3. The right to have your information erased if you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).

  4. The right to object to processing of your data - you have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.

  5. The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought - you can withdraw consent easily by email (using the form on our Contact  page). 

  6. The right to lodge a complaint with the Information Commissioner’s Office.

Third parties and transferring your information outside of Europe

NIvoiceless uses a select number of third-party platforms to help us process data. Some of these platforms are based outside of the EU, and as such your data may be transferred or stored outside of the European Union.

By submitting your data to us, you are agreeing to your data being transferred stored and processed in this way.

All of the platforms we use are reputable companies committed to protecting your data, and NIvoiceless is committed to ensuring your rights, as outlined in this policy, are respected. 

Examples of the third-party platforms we use include:

Wix

Our website is hosted on the Wix.com platform. They provide us with many features including the ability to take payments for our events. They also gather information about how the site is used which we can utilise to improve our website and services. When you submit data through our website, the data is stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. You can read more about Wix’s terms of service and privacy policy here.

HubSpot

Hubspot is an online marketing platform. All of our mass-emails are sent via this platform. As such, if you sign up for emails, or if you sign up for one of our events we will use this platform to contact you. Details of the kinds of information stored in HubSpot can be seen on our sign-up form. Alternatively, contact our communications team and they would be happy to discuss this further with you. You can view HubSpots privacy policy on their website here, which also details information on privacy for contacts

Google

We sometimes use Google Forms for registering for events and gathering data.  View Google’s Privacy Policy and Terms of Use on their website.

Microsoft

We sometimes use Microsoft Forms for registering events and gathering data.  We also use Microsoft Outlook for our email account.  View Microsoft's Privacy Policy and Terms of Use on their website.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints via the form on our Contact page.

You can contact the Information Commissioner’s Office on 028 9027 8757 or via email ni@ico.org.uk or at the IThe Information Commissioner’s Office – Northern Ireland, 3rd Floor, 14 Cromac Place, Belfast, BT7 2JB

Last updated: 26/03/2021

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